Operating Procedures

The Department of Art's Patterns of Administration document includes information about administration, faculty committees, and faculty duties and responsibilites.


You must immediately evacuate the building when the fire alarms are active. Leave the building by the nearest safe exit. Close all doors behind you as you go and stay a safe distance (100 feet) from the building and do not block emergency vehicles or personnel. Be aware of the location of fire alarms and extinguishers nearest your work area.

To avoid theft, secure your belongings at all times. Graduate students should lock their studios when they step  out, even for a short time. If you see someone who looks out of place in the bulding, immediately report the sighting to Marthe Grohman or someone in Hopkins 258.

Emergency Numbers

Emergency: 911
University Police and general non-emergency: (614) 292-2121
Hopkins Hall Building Coordinator: (614) 292-3311
There is a wall phone at the foot of the northwest stairwell in the bassement that goes directly to the University Police.

Building Access and Room Keys

See Marthe Grohman in Hopkins 258 about keys and swipe access.


Faculty, staff, lecturers, and graduate students have access to the mailroom (Hopkins 256) via card swipe. Mail boxes are arranged in this order: Faculty, staff, lecturers, and graduate students. Please empty your mailbox on a regular basis. The room is also the repository for packages. NOTE: IF you are receiving personal packages, the staff cannot sign for packages unless  your name is on the label.

There are bins for outgoing Campus Mail and U.S Mail. Business envelopes for outgoing US Mail are available from the administrative office. These envelopes go in the outgoing Campus Mail bin to be franked. There is a return address stamp (includes the codes for mailing) in the drawer of the table that holds the paper cutter, three-hole punch, and staplers.

See staff in 258 Hopkins Hall for instructions on using the Xerox to copy, scan, or fax. Each area in the department has its own code, which is available from your Area Coordiinator.

Meeting Rooms and Galleries

Hopkins 240 and Hopkins 340 have seating for 24 people each. Send an email to Marthe to schedule.
Hopkins Hall Gallery is managed by The Arts Initiative in the College of Arts and Sciences. The exhibition schedule is available online.
Hopkins 443 is in the Painting and Drawing area. Marthe Grohman handles the scheduling.

Hopkins Hall Maintenence

Contact: Marthe Grohman
Please advise Marthe of any heating and cooling issues, maintenance concerns, etc. If she is unavailable, you may contact Service2Facilities at (614) 292-4357. Please report any damage you ss being done to the building and grounds to Marthe or the staff in 258. Damage to property is a chargeable violation and will likely result in disicplinary probation, suspension, or dismissal from the university.

Posting Printed Materials in Hopkins Hall

The bulletin boards in Hopkins Hall stairwells are for materials of interest to students. Please ask Marthe Grohman (258) for permission to post your materials. If you hang a poster about an event, please remove it when the event is over. Never post on glass doors, windows, painted surfaces, the metal "pillars" outside of the administrative office or in elevators or restrooms. The office has an easel if you would like to display a poster outside the administrative offices.

Parking at Hopkins Hall

If you need to load or unload, use the spots on Annie and John Glenn Avenue. Leave your caution lights on or leave someone with your vehicle, and move quickly. CampusParc is aggressive about ticketing. Do NOT use the loading dock. This is a tow-away area.

Non-Smoking Campus

In an effort to promote the helath and well being of all of its faculty, staff, students, and visitors, Ohio State has chosen to maintain a tobacco-free environment. The use of all types of tobacco products is prohibited in all universisty buildings and on all university-owned, leased, or managed properties, including parking lots, garages, and all outside areas.